PARTICIPANT PORTAL
Collect passports, insurance and visas without chasing anyone
Each participant gets a personal link. No sign-up, no apps. They upload documents from their phone. You approve from the dashboard.
The problem you already know
Documents via WhatsApp
Blurry photos, voice notes, screenshots. Each participant sends whatever they can, whenever they can, however they can.
Drive folders out of control
passport_john_final_v2.jpg. The folder grows, so does the chaos. You never know who’s submitted what.
Weeks chasing the straggler
There’s always someone who’ll ‘send it tomorrow’. And you checking the WhatsApp group until the day before departure.
How it works with Travifo
Define what you need
Set the required documents: passport, insurance, visa, whatever you need. Customizable list per trip and destination, no fixed types.
Each participant gets their link
A unique, personal link, generated automatically. No sign-up, no password. They open it on their phone and see exactly what’s required.
They upload from their phone
PDF, photo, whatever they have. The system stores everything organized by participant and document type.
You approve or request corrections
Visual dashboard with statuses: approved (green), pending review (orange), pending delivery (red). If something’s wrong, reject with a comment and the participant re-uploads.
What you see: the organizer dashboard
One glance and you know exactly who has paid, who has completed their documents, and who's still pending.
Key benefits
No sign-up for participants
They get a link, open it, upload. No downloads, no account creation, no passwords to remember. Works for everyone, including the less tech-savvy.
Documents organized automatically
Every file is tagged by participant and document type. Say goodbye to the Drive folder with 200 unnamed files.
Reusable templates by destination
Set up required documents once for a destination and reuse the list for each new date. On your second trip to the same place, it takes 2 minutes.
What they see: the participant portal
Each participant gets a personal link. No sign-up, no password. They open it on their phone and upload documents in 2 minutes.
- No account creation or app downloads
- They see exactly what's missing and what's approved
- They can re-upload if the organizer rejects with a note
Before vs. with Travifo
| Requesting documents via WhatsApp | Automatic personal link per participant |
| Messy Drive folder | Everything organized by participant and type |
| "Did you send the insurance?" × 30 | Dashboard with real-time status |
| Discovering problems at the airport | Pre-trip review and approval |
| Starting from scratch every trip | Reusable template by destination |
Organize your first documents in 5 minutes
Available on PRO plan · €15/month · No credit card to start